The Quaker Archives and Library of Canada

The Quaker Archives and Library of Canada
Canadian Yearly Meeting of the Religious Society of Friends (Quakers)

Visiting the Archives
and Library

Terms of Use

Research Inquires

Visiting the Archives and Library
Click map to enlarge.	The Quaker Archives and Library of Canada welcomes researchers, genealogists and, indeed, anyone interested in the history of Canadian Quakers. Appointments are always necessary. Please contact us before you visit so that we can ensure that the Archivist or another member of Records Committee is present to admit you. You must also let us know if you are interested in accessing archival material as this must be brought out of storage. The Archives and Library are located at Pickering College in Newmarket, Ontario. More information on the Town of Newmarket (including visitor information) may be found at the Town of Newmarket's website. Contact Information: The Quaker Archives and Library of Canada Attention: Jane Zavitz Bond, Archivist Pickering College 16945 Bayview Avenue Newmarket, Ontario, L3Y 4X2, Canada Phone: 905-895-1700 x. 247 Fax: 905-895-9076 Email: cym-archivist@quaker.ca Return to Top
Terms of Use
	Patrons of The Quaker Archives and Library of Canada are subject to the following terms of use, which are established by Records Committee. The Archivist is responsible for ensuring compliance with these rules. An appointment is required to access archival and library materials. Patrons must sign a Register of guests maintained by Records Committee. The Dorland Room acts as a reading room for visitors who will be supervised at all times. Access to the Archives is restricted; material will be retrieved at the request of a patron and brought to the Dorland Room for review. Archival materials, defined as all documents or other substances, regardless of form, and all books in the library are non-circulating. Records Committee reserves the right to limit the use of any item and, in particular, to limit the use of fragile or valuable materials. All materials must be handled with care. Please do not mark materials or erase existing notations. Special care must be taken when working with archival materials: All notes are to be taken using pencils. Pens or markers may not be used. Use of paper clips, tape, "Post-It" notes, or rubber bands is also prohibited. Food and beverages are not allowed in the Dorland Room. Documents must be refolded along original fold lines. Paper used by patrons for taking notes must not be placed over top of archival materials. The Archivist may limit the number of boxes retrieved from the archives. The existing order and arrangement of file folders in a box, and of papers in each file folder, must be maintained. Cotton gloves will be provided for handling photographic material and other textual documents as necessary. Researchers are encouraged to visit the Library and Archives in person and take notes from material viewed. However, limited photocopying may be available depending on the availability of volunteers. Archives staff will do all copying; self-service machines may not be used for archival materials. Photocopying rates are established by Pickering College and not Records Committee and are subject to change at any time. If being mailed, shipping and handling fees will be charged in addition to the costs of photocopying. We will not photocopy entire collections or fonds. Please contact the archivist for more information. Photocopies taken from the Library and Archives are to be used only for personal or research purposes unless permission for publication or other commercial use is applied for and granted. Researchers and other patrons are responsible for satisfying copyright legislation when copying or using materials found in the collection. All materials are reproduced in accordance with the Copyright Act. As such, all works, whether published or not, are protected under copyright law for the life of the author or creator plus fifty (50) years. Please note: the Trustees of the Canadian Yearly Meeting of the Religious Society of Friends assert copyright over all archival material originating from the Society in Canada and all original or primary material donated to the Archives unless the donor or the donor's estate retains copyright or copyright on the material has lapsed pursuant to law. Material may not be reproduced without the prior written permission of the Archivist. The proper citation for The Quaker Archives and Library must be given when using copied materials. Materials provided by the Library and Archives must not be re-copied nor deposited in any other archive. Return to Top
Research Inquiries
	Records Committee welcomes inquires from researchers and genealogists. However, the Archives and Library is staffed by volunteers with limited capacity. Simple research inquiries will be answered as time allows. Complex research inquiries cannot be answered; please consider visiting instead. Donations that accompany inquires are strongly encouraged. The Quaker Archives and Library of Canada depends on donations to fund its work. Please see our Support page for more information on donating to Archives and Library or click here to donate immediately: Direct your research inquiries to the Archivist Questions or comments regarding this site should be directed here Return to Top